- Elected Members (6) include - President, Secretary, Treasurer, President Elect (& Membership Chair), Past President and Chair of The Network
- Directors of Club Committees (see below) are invited to join the Board for meetings as and when required.
- The Board meets once a month to facilitate the actual running of the club/decision making
- Meetings are open to all members who wish to attend
- All Rotary Positions are annual positions ie. only held for one year
- Members are usually assigned to a committee and can bring matters/ideas to the Board either themselves or through their Committee Chair
Meetings are held weekly
on Friday morning for breakfast at 6.45am. There are two exceptions:
- Dinner Meeting – 2nd Thursday evening of the month at 6.00pm
- Vocational Visit – 5th Friday of the month
Meetings are structured as follows:
- Regular Meeting – Breakfast Meeting twice a month as per calendar with the following format (See Appendix 1 – Run Sheet):
- Roster includes – Chair, Duty Officer, Vote of Thanks and Sergeant at Arms (See Appendix 2 - List of Duties)
- 3 min Speaker - Chair - any topic
- Comments from the President and Club Committee Chairs in relation to what is happening in the club
- Sergeant Session – gold coins and a thick skin mostly required
- Guest Speaker on a wide range of topics (15-20 mins)
- Club Assembly – Once a month, members meet as Club Committees to enjoy fellowship and a meal whilst discussing current issues in relation to the goals set by each particular committee.
- Social Meeting – On the 2nd Thursday of each month, members and partners meet for dinner to enjoy a time of fellowship and fun. No formal agenda is set although the Chair is still responsible for the proceedings.
- Vocational Visit – 5th Friday as per calendar – meeting held at another venue
Annually, members determine the number and variety of fundraising activities and projects undertaken.
These may include any of the following youth programs:
- Hosting an incoming and an outgoing exchange student
- Sponsoring youth participants to a wide range of Rotary Youth Programs - RYDA, RYPEN, RYLA, RYTS and Rotary Youth Exchange
- Monthly barbecues at Queens Park Markets or similar
- Occasional barbecues at other venues or events, eg. Bunnings
- Annual major fundraisers such as Spring into Jazz and Race Day
- Hosting groups of international visitors for a few days
- Selling agapanthus plants
We also serve the community by supporting local organizations and disaster relief appeals through working bees. In recent years we have supported Lifeline, Mercy Family Services, Emerge Café, Girl Guides, Life Flight and the Toowoomba Hospice.
On the international front, we have donated directly to one of Rotary International’s Projects such as Polio Plus, ROMAC (Rotary Oceanic Medical Aid for Children) and RAWCS (Rotary Australia World Community Service). “Our Rainbow House” in Zambia receives most of the proceeds from Spring into Jazz, but is also funded by numerous other Rotary Clubs in Australia and in Zambia (http://ourrainbowhouse.org.au/).
We create an engaging Club experience by:
- Participating in an annual review process involving club surveys and committee meetings to set goals as part of a strategic planning process
- Participating in some Rotary events at District/State and International level
- Producing a weekly newsletter
- Supporting the activities of our Satellite Club – The Network
- Sponsoring and supporting the Toowoomba Rotaract Club
Being a member of a Rotary Club is not just about service.
It's also about making friends and having fun. As such, we have reasonably regular social outings/gatherings, eg. “Guess Who’s Coming to Dinner” at members’ homes, restaurant and theatre visits, weekends away and the annual fishing trip to Fraser Island.